In-Person Oral Presentation Guidelines:

Individuals giving their presentation in person in Spokane will prepare a slide deck as well as a recorded version of their presentation that will be available on-demand to all AFS 2022 participants. The recorded version is a critical component for the virtual attendees to have access to all the science content. Please review the following instructions for preparing your talk. As a reminder, talks should be 15 min in length. 

Slide decks (PPTx files only) must be uploaded no later than August 15th via the speaker portal. A link to the speaker portal was sent on June 3rd (check your spam folder, too). They should be prepared in wide format (16:9). Updates can also be made on site in the speaker preview room but MUST occur at least 24 hours before your session. 

Video files are due no later than August 15, 2022. You will need to upload an MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) on June 3rd. There are multiple options for preparing video recordings of your talk, here are a few: 

In Spokane, please visit the ‘Speaker Loading Room’ (Room 205) no later than 24 h before your talk to confirm your presentation is correct. If your presentation is on Monday, you will need to make updates by 5 pm Sunday, August 21st. We will not be able to accommodate “day of” changes to presentation files. 

In-Person Poster Presentation Guidelines:

Individuals giving their poster presentation in person will prepare both a printed poster for display in Spokane and will upload a PDF version in the speaker portal. Poster presenters may record an optional short video (under 3 minutes) describing their poster that will be available on-demand to all AFS 2022 participants. Please review the following information related to posting and attending your posters as well as information for uploading a pdf version and optional video for display on the virtual conference platform. 

In Person Poster Session 

Posters should be prepared and printed with final dimensions under 34 x 46 inches. Tacks will be provided in Spokane, but also consider bringing a few extras. 

All posters should be hung on Sunday afternoon, August 21st, between 3:00 – 6:00 pm or Monday, August 22nd, between 8:00 – 11:00 am. Poster presenters are expected to attend their poster during the Exhibit and Poster networking Event on Monday, August 22 from 6:00 – 9:00 pm. More information will be shared prior to the meeting. 

All posters will need to be removed from the poster hall between 1:00 – 4:00 pm on Wednesday, August 24th. Posters remaining after the removal period will be taken down and recycled by AFS staff.

PDF and Optional Video files will be due no later than August 15, 2022. You will need to upload your PDF and an optional MP4 video file of your talk via the speaker portal, which arrived in your inbox (check your spam folder, too) in mid-April. There are multiple options for preparing video recordings of your talk, here are a few: 

Virtual Oral and Poster Presentation Guidelines:

Virtual presenters have the option of recording a presentation that is under 15 minutes (oral presentations) or uploading a poster and preparing a short video describing their work (poster presentation). Your presentation will be available on-demand to all conference participants via the conference portal. 

Video and PDF files will be due no later than August 15, 2022. You will need to upload an MP4 video file of your talk via the speaker portal. A link to the speaker portal was sent on June 3rd(check your spam folder, too). There are multiple options for preparing video recordings of your talk, here are a few:

All video files will have a closed captioning option on the Virtual Conference Platform. We encourage you to further consider the accessibility of your talk by reviewing suggestions on how to prepare an accessible presentation for diverse audiences, shared with us by our colleagues at The Wildlife Society and the Alaska AFS Chapter Diversity, Equity, and Inclusion Committee