With a virtual meeting, the distinction between poster and podium presentations becomes a bit less distinct than for an on-site meeting.  To accommodate different approaches to poster presentations we are offering three different ways to prepare your virtual poster.

  1. Prepare a pdf version of your poster (i.e., as if you were going to print off and bring to a physical meeting) and upload that directly. There are no formatting requirements.  Attendees will be able to download your poster and view it on their own.
  2. Prepare a pdf-version of un-narrated slides for attendees to view.  These would likely consist of sections of the poster (i.e., Introduction, Methods, Results, Conclusions) that attendees view part-by-part at their own speed.  Presenters should limit themselves to 6–12 slides, formatted as the author chooses.
  3. Prepare a “poster” as a presentation with narration, basically using an approach like that of a podium presentation. If choosing this option, presenters should follow guidelines for oral presentations (https://afsannualmeeting.fisheries.org/instructions-for-oral-presenters/).

For any of these options, please try to include a short bio as described in the guidelines for oral presentations.

If you have questions, please direct them to Poster Coordinator Matt Faust ([email protected]).

 

Deadline for upload: August 17

File formats accepted: .pdf (Options 1 and 2); .mp4, .mov, .fbr, .m4v (Option 3)

 

CREATING YOUR POSTER

  • Follow the usual recommendation about poster design, font size, etc.
  • Because these presentations will be available for later viewing, please avoid the use of copyrighted material unless you have permission.
  • Make sure to include your preferred contact information (e.g., email, social media handles)

 

UPLOADING YOUR POSTER PRESENTATION (ALL OPTIONS)

  • Upload your completed presentation in .pdf (options 1 and 2), .mp4, .mov, .fbr, or .m4v (option 3) format by August 17.
  • Further upload instructions and links are coming soon.

 

RECORDING YOUR PRESENTATION (OPTION 3 ONLY)

  • Our virtual conference provider does not recommend recording your presentation directly in PowerPoint.
  • There are several free options to record your presentation:
    • Windows:
      • Flashback Express (free download)
      • TechSmith Snagit (15-day free trial)
      • Zoom (free account)
    • Mac
      • QuickTime Player (included on most Apple devices)
      • Keynote (included on most Apple devices)
      • TechSmith Snagit (15-day free trial)
      • Zoom (free account)
  • Detailed instructions, including video tutorials, about how to use each of these programs are available here.
  • Because some viewers may have limited bandwidth, we suggest that you do not video record yourself with your webcam throughout the presentation, although a brief video introduction is fine.

 

DURING AND AFTER THE CONFERENCE

  • Your presentation will be available on a searchable website by September 14 and will be hosted there indefinitely after the conference.
  • Your paper will be listed and linked on the appropriate symposium or contributed session page.
  • Clicking on your paper from either the search page or the session page will open a web page for your individual presentation, which will include your name, contact information, abstract, and the embedded poster or video.
  • An asynchronous Q&A form will be displayed below the poster or video.
    • When a viewer submits a question, you will receive an email immediately.
    • You may then respond using the form on the web page so your response is displayed publicly, or you may respond privately via email.