With a virtual meeting, the distinction between poster and podium presentations becomes a bit less distinct than for an on-site meeting.  To accommodate different approaches to poster presentations we are offering three different ways to prepare your virtual poster.

  1. Prepare a pdf version of your poster (i.e., as if you were going to print off and bring to a physical meeting) and upload that directly. There are no formatting requirements.  Attendees will be able to download your poster and view it on their own.
  2. Prepare a pdf-version of un-narrated slides for attendees to view.  These would likely consist of sections of the poster (i.e., Introduction, Methods, Results, Conclusions) that attendees view part-by-part at their own speed.  Presenters should limit themselves to 6–12 slides, formatted as the author chooses.
  3. Prepare a “poster” as a presentation with narration, basically using an approach like that of a podium presentation. If choosing this option, presenters should follow guidelines for oral presentations (https://afsannualmeeting.fisheries.org/instructions-for-oral-presenters/).

For any of these options, please try to include a short bio as described in the guidelines for oral presentations.

If you have questions, please direct them to Poster Coordinator Matt Faust ([email protected]).

 

Deadline for upload: September 1 at 2:00 pm EDT

File formats accepted: .pdf (Options 1 and 2); .mp4, .mov, .fbr, .m4v (Option 3)

 

CREATING YOUR POSTER

  • Follow the usual recommendation about poster design, font size, etc.
  • Because these presentations will be available for later viewing, please avoid the use of copyrighted material unless you have permission.
  • Make sure to include your preferred contact information (e.g., email, social media handles)

 

UPLOADING YOUR POSTER PRESENTATION (ALL OPTIONS)

  • Upload your completed presentation in .pdf (options 1 and 2), .mp4, .mov, .fbr, or .m4v (option 3) format by September 1 at 2:00 pm EDT.
  • Further upload instructions and links are coming soon.

 

RECORDING YOUR PRESENTATION (OPTION 3 ONLY)

  • All science presentations will need to be recorded and provided in one of the file formats listed above.  While we expect most people will use PowerPoint to make their recording, you can use other screen recording software as you deem appropriate and as suited to your presentation needs.
  • If you record in PowerPoint, our virtual conference technical provider has reported that they encounter infrequent but troubling quality problems with PowerPoint recordings.
  • Recordings made directly with PowerPoint are acceptable if exported to the .mp4 file format, but please be sure to check your final recording carefully before submission, especially for dropped words or long pauses.
  • As an alternative to recording in PowerPoint, there are several free recommended options to record your presentation:
    • Windows:
      • Flashback Express (free download)
      • TechSmith Snagit (15-day free trial)
      • Zoom (free account)
    • Mac
      • QuickTime Player (included on most Apple devices)
      • Keynote (included on most Apple devices)
      • TechSmith Snagit (15-day free trial)
      • Zoom (free account)
  • Detailed instructions, including video tutorials, about how to use each of these programs are available here.
  • Because some viewers may have limited bandwidth, we suggest that you do not video record yourself with your webcam throughout the presentation, although a brief video introduction is fine.

 

DURING AND AFTER THE CONFERENCE

  • Your presentation will be available on a searchable website by September 14 and will be hosted there indefinitely after the conference.
  • Your paper will be listed and linked on the appropriate symposium or contributed session page.
  • Clicking on your paper from either the search page or the session page will open a web page for your individual presentation, which will include your name, contact information, abstract, and the embedded poster or video.
  • An asynchronous Q&A form will be displayed below the poster or video.
    • When a viewer submits a question, you will receive an email immediately.
    • You may then respond using the form on the web page so your response is displayed publicly, or you may respond privately via email.