When is the abstract submission deadline?
The revised abstract deadline is August 16. Please stay tuned for more details and possible additional options for late-breaking abstract submission and presentations.
Should I submit an abstract if I am unsure about my ability to travel in November?
Yes! If you submit an abstract as an in-person presenter, you will be asked to provide a pre-recorded version of your presentation, so switching to a virtual presentation format if needed will be simple.
When should I register?
Early registration is open now and will close on August 31, when we will shift to regular registration rates at a higher fee. In-person registrations may be converted to virtual attendance prior to October 15 with a refund provided reflecting the registration rate differential. However, after October 15, no refund of the rate difference can be provided. Virtual registrants may also switch to in-person attendance by paying the registration rate differential applicable at the date the switch occurs.
Due to the uncertainty in our times, cancellations for any reason will be refunded until October 1st for 2021. Cancellations occurring from October 2nd to October 15th will receive a 50% refund. However, cancellations after October 15th will not receive any refund due to obligations that AFS will have committed to with caterers and event contractors.
How much is the registration fee?
See the table here. All presenters (both virtual and in-person) will need to register.
How will symposia that include both in-person and virtual presentations work?
Virtual presenters will upload a pre-recorded presentation which will be viewable in an on-demand format accessible to both on-site and virtual attendees. All in-person presenters will be asked to also provide a pre-recorded version of their presentation for virtual attendees and those on-site who could not make it to that session. All pre-recorded presentations will be available during the conference and for several weeks afterwards and include asynchronous question-and-answer functionality.
What events will be available live for virtual attendees?
Due to bandwidth limitations at the venue, we are planning to livestream the plenary sessions and two concurrent symposia sessions per day. Almost all other presentations will be available in an on-demand, pre-recorded format. Virtual attendees will have access to the online attendee hub and special virtual networking events.